This to do prior to entries closing
Chase Team Leaders to resolve Unresolved and Incomplete Boats
Accept Unresolved boats by entering via Club entry pages and advise relevant Team Leaders
This to do when Entries close
Take screengrabs of entries summary list by club and incomplete and unresolved boats
Accept incomplete entries and unresolved entries
Generate event list (heats and finals) from Online Entry System and send to Cathy
Take in race merges received from Cathy
Re-generate list and colour up for timetabling, add dates and send to Cathy. Merges and colouring up the timetable takes about 2 hours.
Generate timetable
Review timetable for conflicts
Rework timetable
Review timetable for conflicts
Add times and progression info and send to Cathy
Add event numbers, remove extra lines and upload Timetable to Online Entry System
Generate start lists. These are requested from Matej
Take in lane draws, seedings, and paddler specific issues. This takes about 3 hours.
Upload start lists
Generate PDF of start lists
Generate data file for HPP system and send to Jon
Compile programme and other materials for John
Compile Timetable, Start Lists, Regatta Guide and Programme for the website and upload to the website
Produce news item on website
Send cover photo to Trevor for use in Official Results along with PDF of cover for reference
Produce news item on BC Sprint Racing Committee Facebook page
Share Facebook news item with Racing Canoe Clubs Facebook page
Send final regatta bulletin to Team Leaders, including the Regatta Guide, and request payment