Procedure at Entries Close: Difference between revisions
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This to do prior to entries closing <br> | This to do prior to entries closing <br> | ||
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Chase Team Leaders to resolve Unresolved and Incomplete Boats<br> | Chase Team Leaders to resolve Unresolved and Incomplete Boats<br> | ||
Accept Unresolved boats by entering via Club entry pages and advise relevant Team Leaders<br> | Accept Unresolved boats by entering via Club entry pages and advise relevant Team Leaders<br> | ||
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This to do when Entries close<br> | This to do when Entries close<br> | ||
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Take screengrabs of entries summary list by club and incomplete and unresolved boats<br> | Take screengrabs of entries summary list by club and any incomplete and unresolved boats<br> | ||
Accept incomplete entries and unresolved entries<br> | Accept incomplete entries and unresolved entries<br> | ||
Generate event list (heats and finals) from Online Entry System and send to Cathy<br> | Take screengrabs of entries summary list by club again<br> | ||
Generate event list (heats and finals) from Online Entry System, remembering to select the correct event number in the URL, paste into Excel, and send to Cathy<br> | |||
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Take in race merges received from Cathy<br> | Take in race merges received from Cathy<br> | ||
Re-generate list and colour up for timetabling | Re-generate event list, add Sat/Sun to differentiate, order by Event Type and colour up for timetabling. Send to Cathy.<br> | ||
Note - Merges and colouring up the timetable takes about 2 hours.<br> | |||
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Generate timetable<br> | Generate timetable<br> | ||
Review timetable for conflicts<br> | Review timetable for time conflicts<br> | ||
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Rework timetable<br> | Rework timetable<br> | ||
Review timetable for conflicts<br> | Review timetable again for conflicts<br> | ||
Add times | Add event times, progression info, event numbers, remove extra lines, and send to Cathy<br> | ||
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Upload Timetable to Online Entry System<br> | |||
Check online view<br> | |||
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Ask Matej to generate start lists<br> | |||
Import Start List data into Excel<br> | |||
Add spaces between events, and add correct lane order, e.g. 5, 6, 4, 7 etc<br> | |||
Take in lane draws, seedings, and paddler specific issues. This takes about 3 hours.<br> | Take in lane draws, seedings, and paddler specific issues. This takes about 3 hours.<br> | ||
Send to Cathy for review<br> | |||
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Upload start lists<br> | Upload start lists<br> | ||
Generate PDF of start lists<br> | Generate PDF of start lists<br> | ||
Revision as of 18:18, 27 March 2022
This to do prior to entries closing
Chase Team Leaders to resolve Unresolved and Incomplete Boats
Accept Unresolved boats by entering via Club entry pages and advise relevant Team Leaders
This to do when Entries close
Take screengrabs of entries summary list by club and any incomplete and unresolved boats
Accept incomplete entries and unresolved entries
Take screengrabs of entries summary list by club again
Generate event list (heats and finals) from Online Entry System, remembering to select the correct event number in the URL, paste into Excel, and send to Cathy
Take in race merges received from Cathy
Re-generate event list, add Sat/Sun to differentiate, order by Event Type and colour up for timetabling. Send to Cathy.
Note - Merges and colouring up the timetable takes about 2 hours.
Generate timetable
Review timetable for time conflicts
Rework timetable
Review timetable again for conflicts
Add event times, progression info, event numbers, remove extra lines, and send to Cathy
Upload Timetable to Online Entry System
Check online view
Ask Matej to generate start lists
Import Start List data into Excel
Add spaces between events, and add correct lane order, e.g. 5, 6, 4, 7 etc
Take in lane draws, seedings, and paddler specific issues. This takes about 3 hours.
Send to Cathy for review
Upload start lists
Generate PDF of start lists
Once PDF has been approved, update 5000>500 and 2000>200 in the Online Entry System where required, e.g. for Paddle-Ability and Paracanoe races
Generate data file for HPP system and send to Jon
Compile programme and other materials for John
Compile Timetable, Start Lists, Regatta Guide and Programme for the website and upload to the website
Produce news item on website
Send cover photo to Trevor for use in Official Results along with PDF of cover for reference
Produce news item on BC Sprint Racing Committee Facebook page
Share Facebook news item with Racing Canoe Clubs Facebook page
Send final regatta bulletin to Team Leaders, including the Regatta Guide, and request payment