canoesprint-wiki - User contributions [en]

Start Lists

2019-05-28T09:10:44Z

141.101.107.133:

When preparing the start list file for upload, remember to do the following:

Delete all columns to the right of the last populated column of the spreadsheet 
Delete all rows below the last populated column of the spreadsheet 
Replace long hyphens with short hyphens, but not in - R1, - R2, Paddle-Ability - Saturday, Paddle-Ability - Sunday, Canoe A-D - Mixed etc 
Replace , with ; in the CSV file 
Update date format to yyyy-mm-dd 

After selecting 'Import timetable / startlist' remember to change event code to correct number in the URL 

Once the Start List has been completed, you can generate a print out using the following URL with the last number changed to the regatta number. Make sure that the PDF is output to A4 not US A4. 

https://canoesprint.britishcanoeing.org.uk/public/default/startlist-print/3 

Once signed off, check the following:
- races have correct categorization, e.g. National Championship, Selection, Paddle-Ability etc
- races have correct distances set, e.g. 5000 > 500 and 2000 > 200

=Paddlers with disabilities or special needs=
We occasionally receive requests for paddlers to race in specific lanes, e.g. for hearing or sight impairment, or anxiety. We endeavour to support these requests if they are known about prior to timetabling and the preparation of the Start Lists.

Procedure at Entries Close

2019-05-25T08:00:44Z

141.101.107.133:

This to do prior to entries closing 

Chase Team Leaders to resolve Unresolved and Incomplete Boats 
Accept Unresolved boats by entering via Club entry pages and advise relevant Team Leaders 
 
This to do when Entries close 
 
Take screengrabs of entries summary list by club and incomplete and unresolved boats 
Accept incomplete entries and unresolved entries 
Generate event list (heats and finals) from Online Entry System and send to Cathy 
Take in race merges received from Cathy 
Re-generate list and colour up for timetabling, add dates and send to Cathy. Merges and colouring up the timetable takes about 2 hours. 
Generate timetable 
Review timetable for conflicts 
Rework timetable 
Review timetable for conflicts 
Add times and progression info and send to Cathy 
Add event numbers, remove extra lines and upload Timetable to Online Entry System 
Generate start lists. These are requested from Matej 
Take in lane draws, seedings, and paddler specific issues. This takes about 3 hours. 
Upload start lists 
Generate PDF of start lists 
Once PDF has been approved, update 5000>500 and 2000>200 in the Online Entry System where required, e.g. for Paddle-Ability and Paracanoe races 
Generate data file for HPP system and send to Jon 
Compile programme and other materials for John 
Compile Timetable, Start Lists, Regatta Guide and Programme for the website and upload to the website 
Produce news item on website 
Send cover photo to Trevor for use in Official Results along with PDF of cover for reference 
Produce news item on BC Sprint Racing Committee Facebook page 
Share Facebook news item with Racing Canoe Clubs Facebook page 
Send final regatta bulletin to Team Leaders, including the Regatta Guide, and request payment

Procedure at Entries Close

2019-05-25T07:58:16Z

141.101.107.133:

This to do prior to entries closing 

Chase Team Leaders to resolve Unresolved and Incomplete Boats 
Accept Unresolved boats by entering via Club entry pages and advise relevant Team Leaders 
 
This to do when Entries close 
 
Take screengrabs of entries summary list by club and incomplete and unresolved boats 
Accept incomplete entries and unresolved entries 
Generate event list (heats and finals) from Online Entry System and send to Cathy 
Take in race merges received from Cathy 
Re-generate list and colour up for timetabling, add dates and send to Cathy. Merges and colouring up the timetable takes about 2 hours. 
Generate timetable 
Review timetable for conflicts 
Rework timetable 
Review timetable for conflicts 
Add times and progression info and send to Cathy 
Add event numbers, remove extra lines and upload Timetable to Online Entry System 
Generate start lists. These are requested from Matej 
Take in lane draws, seedings, and paddler specific issues. This takes about 3 hours. 
Upload start lists 
Generate PDF of start lists 
Generate data file for HPP system and send to Jon 
Compile programme and other materials for John 
Compile Timetable, Start Lists, Regatta Guide and Programme for the website and upload to the website 
Produce news item on website 
Send cover photo to Trevor for use in Official Results along with PDF of cover for reference 
Produce news item on BC Sprint Racing Committee Facebook page 
Share Facebook news item with Racing Canoe Clubs Facebook page 
Send final regatta bulletin to Team Leaders, including the Regatta Guide, and request payment